Unit IV Master Typing & Word Processor

UNIT-IV: Master Typing & Word Processor


WORD PROCESSOR

 Multiple choice questions:

1. Which among the following software is not used for Word Processing?a. OpenOffice Writer b. Microsoft Word c. Adobe PageMaker d. OpenOffice CalcAns. d. OpenOffice Calc
 2. Name the word processor feature that allows you to insert tabular data.a. Table b. Grid c. Row and Column d. ExcelAns. a. Table
 3. Name the feature of a Word Processor that allows you to insert Synonyms and Antonyms in adocument.a. Spell Synonyms b. Thesaurus c. Dictionary d. None of theseAns. b. Thesaurus
 4. Which of the following is not a unit of a Ruler in Word?a. Millimetre b. Centimetre c. Inch d. DecimetreAns. d. Decimetre
 5 . Which of the following is not a Font Style?a. Bold b. Italics c. Underline d. CapitalAns. d. Capital
 6. Which among the following Toolbars will you find the option to make a text Bold?a. Standard Toolbar b. Formatting Toolbar c. Align Toolbar d. Drawing ToolbarAns. b. Formatting Toolbar
 7. The _________________ alignment aligns selected text to both right and left margin.a. Left Alignment b. Right Alignment c. Centred Alignment d. Justified AlignmentAns. d. Justified Alignment
 8. Which of the following is used to refer to a character that is positioned slightly higher than the texton a line?a. Superscript b. Subscript c. Both a and b d. None of theseAns. a. Superscript
 9. Which Toolbar constitute the Cut, Copy or Paste buttons?a. Standard Toolbar b. Formatting Toolbar c. Drawing Toolbar d. Table ToolbarAns. a. Standard Toolbar
 10. Which Toolbar allows you to access the Bullets and Numbering dialog?a. Standard Toolbar b. Formatting Toolbar c. Drawing Toolbar d. Table ToolbarAns. b. Formatting Toolbar
 11. Which keyboard combination can you use for creating a Bulleted list?a. Shift+F9 b. Shift+F10 c. Shift+F11 d. Shift+F12Ans. d. Shift+F12
 12. Which menu option allows you to search for a given text in a Word document?a. Edit b. Formatting c. View d. ToolsAns. a. Edit
 13. Which among the following is not possible with Tables in OpenOffice Word?a. Increase the number of rows. b. Remove a group of columns.c. Split a cell into two parts horizontally. d. Find the largest number in a cell.Ans. d. Find the largest number in a cell
.14. Combining two or more adjacent cells to form a single cell is called _________________.a. Combining b. Joining c. Merging d. None of these.Ans. c. Merging
 15. Spelling mistakes are shown in ________________ colour wavy underline.a. Green b. Blue c. Yellow d. RedAns. d. Red
 16. Thesaurus allows you to choose a ___________________ for a given text.a. Antonyms b. Synonyms c. Both a and b d. Neither a nor bAns. b. Synonyms
 17. A beautiful set of artistic text object is called ________________.a. WordArt b. ArtWord c. Fontwork d. Artistic WordAns. c. Fontwork

B. Fill in the blanks:1. Word Wrap is a feature in Word Processor that automatically moves to the next line when you have
filled one line with text.2. Untitled 1 is the default name for a Word document.
3. The Sidebar option is present on the View menu to activate or deactivate it.
4. To Save and Open a Word document the Standard Toolbar is used.
5. The Zoom Slider is used to zoom-in or zoom-out the current document.
6. The Save As of the File menu allows you to make a copy of the current document.
7. Font Face is a set of characters, including letters, numbers, symbols and punctuators.
8. To type in a series of capital letters the Caps Lock on the keyboard should be pressed.
9. The Backspace key on the keyboard is used to remove a character on the left of the cursor and
Delete key is used to remove a character on the right of the cursor.10. The Toggle case is used to change all capital letters to small letters and vice-versa.
11. The Copy button is present in the Standard Toolbar.
12. A Bullet is a black circle used to highlight items in a list.
13. You can access the Bullets and Numbering dialog from the Format menu bar.
14. You can exit the Find and Replace dialog box by either pressing the Close button or the Esc key
from the keyboard.15. Table allows you to insert tabular data on a Word document.
16. In a Table Resizing a row or column allows a text within a cell to fit within it without wrapping.
17. Merging cells in a Table involves combining two or more adjacent cells to form a single cell.
18. Grammatical or punctuation mistakes in a document are shown in wavy blue underlines.
19. A Thesaurus is a book of group of words in groups of synonyms that have the same or nearly the
same meaning.20. You can insert images present in a file from the Insert menu option.

Answer the following questions:

1. What is Word Processing? Give two examples.

Ans. Word processing is a term used in computer education for typing, editing, saving it for future

reference and printing any kind of text-letters, memos, articles, reports and even books.

Examples: Microsoft Word and OpenOffice Writer.

2. Name any three features of a Word Processor.

Ans. Three features of a Word Processor are:

1. Inserting Text: This is the very basis of a word processor that allows you to insert text anywhere in

the document.

2. Deleting Text: It allows you to remove characters, words, lines, or pages at the same ease that you

would cross them out on paper.

3. Copy/Cut and Paste: This feature allows you to make a duplicate (Copy) or move (Cut) a section of

text from one place of a document to another (Paste).

3. State the significance of a Document area in OpenOffice Word window.

Ans. The white rectangular area at the middle of the window is the document area, where you can

type a document, edit or format it. The blinking vertical line in the upper left corner of the

document area is the cursor.

4. What is Ruler in the Word window? Also state the units of measurement that you can do with

the ruler.

Ans. Vertical and Horizontal ruler is used to adjust page margins, tab stops, indents, borders, table

cells and to arrange objects on the page.

5. What do you understand by the term “View Layouts”?

Ans. It is used to change the layout view of the document to single page, side-by-side and book layout

views. You can edit the document in either of the views.

6. Why do you require to save a document in Word? How would you save an existing open

document with a different name?

Ans. To save a document the following steps are involved:

1. Click on the File menu.

2. From the submenu that appears click on the Save option. Alternately you may click on the Save

button on the Standard Toolbar.

7. What is the default file name extension of Word document? Can you save a Word document

with .doc extension? If so how would you do that?

Ans. The default extension of word document is “.doc. To save a document with the .doc extension follow these steps:

1. Click on the File menu.

2. From the submenu that appears click on the Save As option.

3. This will present the Save As dialog box, where you need to give the filename in the File name field

and from the “Save as type” drop down list select the option “Microsoft Word 6.0 .doc”.

8. State the difference between font face and font.

Ans. Typeface/Font Face is the design of a set of characters, including letters, numbers, symbols and

punctuation marks. Font on the other hand is a specific form of typeface and is a typeface of one

size and style.

9. What is the significance of the “Undo” and “Redo” feature in Word?

Ans. The Undo feature of Word is used to reverse the last action in Word on the other hand Redo

feature of Word is used to repeat the last action performed.

10. Give the steps for changing the colour of a selected text.

Ans. To change the colour of a font, follow these steps:

1. Select or highlight the text whose colour you want to change.

2. Click on the Font Color drop-down list found in the Formatting Toolbar.

3. Choose the desired font colour according to your choice from the Font Color dialog box.

11. What are different possible “case” you can change a text into?

Ans. The different possible “case” you can change a text into are:

a. Sentence Case b. Lowercase c. Uppercase

d. Capitalize Each Word (also called the Title Case) e. Toggle Case

12. State the difference between “Justified” and “Centred” Alignment.

Ans. “Justified” alignment are aligned to both left and right margin. Justifying text gives the selected

item a straight edge margin on both left and right sides. “Centred Alignment” refers to

alignment of text at the centre leaving space on both the sides.

13. What is the use of “Setting Tabs” in Word?

Ans. “Settings Tabs” is used to specify the “Tab Stops” of a document. Thus when the Tab key from

the keyboard is pressed it stops at each of these intervals.

Subsequent press of the Tab key moves the cursor to the Tab stop immediately right of it.

14. State the difference between Subscript and Superscript.

Ans. Superscript and subscript refer to the characters that are positioned slightly higher or slightly

lower than the text on the line respectively.

H2O                                        (a+b)² 

Subscript                               Superscript

15. What is Indentation?

Ans. An indent is used to set the distance of a paragraph from either the left or the right margins. It is

also used in bullets and numbering to ensure that the text lines up properly. You may increase

or decrease the indentation of a paragraph or group of paragraphs, within the margins. It is

also possible to create a negative indent (also known as an out dent), which pulls the paragraph

outward toward the left margin. You can prefer to create a hanging indent, where the first line of

the paragraph is not indented, but subsequent lines are.

16. What are the different possible line spacing in Word?

Ans. The different possible line spacing in Word are:

• Single

• 1.5 Lines

• Double

• Proportional

• At Least

• Leading

• Fixed

17. State the steps involved in changing the page margin using the rulers.

Ans. To change margins using the page rulers:

1. The gray sections of the rulers indicate the margins of the ruler. Put the mouse pointer over the line

between the gray and white sections. The pointer turns into a double headed arrow.

2. Now click and drag the mouse to move the margin.

18. State the significance of Cut-Paste and Copy-Paste option in Word.

Ans. The Cut feature of OpenOffice writer allows you to remove selected text from the document

and temporarily place it on the OpenOffice Clipboard. The Copy feature of OpenOffice writer

allows you to create a duplicate of the selected text from the document and temporarily place it

on the OpenOffice Clipboard. The Paste feature of OpenOffice writer allows you to get text from

the Clipboard and place it in the same or even another document.

19. Distinguish between Bullets and Numbering.

Ans. A bullet is usually a black circle but it can be any other symbol used to highlight items in a list.

Numbers (or letters) are used when information has to be in a certain order in a list of items.

20. State the process of using the Find and Replace option.

Ans. To use Find and Replace the following steps are involved:

1. Click on Edit->Find & Replace to activate the Find & Replace dialog box.

2. In the Search for text box type in the word which you want to search for and type in the word in

Replace with text box to replace with.

3. Now do one of the following:

• To find the next occurrence of the word or phrase, click on the Find button.

• To replace an occurrence of the word or phrase, click on the Replace button. After you click on the

Replace button, Word moves to the next occurrence of the word or phrase.

• To replace all occurrences of the word or phrase, click Replace All.

4. To exit from the Find and Replace dialog box, click on the Close button or hit the Esc key on the

keyboard.

21. What are Tables? How do you insert a Table with specified number of rows and columns in a

document?

Ans. Tables in Word are used to show tabular data in the form of rows and columns.

The Table icon on the Standard Toolbar is used to quickly insert a table in the document. To use

it follow these steps.

1. Place the cursor where you want the Table to appear.

2. Click the drop-down arrow to the right of the Table icon.

3. In the drop-down grid, select the number of rows and columns for the Table, using click and drag.

4. The table will appear at the location of your cursor with the specified number of rows and columns.

22. How do you Split Cells in a Table?

Ans. Follow these steps to split a cell in a table:

1. Click on a cell in a Table which you need to split.

2. Right-click and on the popup menu that appears click on Cell->Split…., which in turn makes the

Split Cells dialog box appear.

3. In the Split cell into you can specify the number of cells you can split into and select either the

horizontally or vertically Direction to specify the direction of splitting. Once done click on the OK

button.

23. Is it possible to check Spelling and Grammatical mistakes in Word? If so how?

Ans. Yes it is possible to check Spelling and Grammatical mistakes in Word. Whenever you type

a text with spelling mistake, Word displays the text with a wavy red underline, similarly

grammatical mistakes are shown in wavy blue underline. Right click on the wavy underline,

which in turn shows a suggestions popup menu for you to select or ignore any suggestions.

24. What is Thesaurus? Give the steps of using Thesaurus.

Ans. Thesaurus is an option in OpenOffice Writer that allows you to select a alternative word for a

word. To use Thesaurus the following steps are involved:

To use the Thesaurus follow these steps:

1. Select a word in your document for which you want to find a replacement.

2. Click on Tools- > Language-> Thesaurus from the menu bar, which in turn will display the

Thesaurus dialog.

3. From the list of alternatives click on a word for the replacement and click on the OK button.

25. Give the process of inserting images from the Word built-in Gallery.

Ans. To insert a Gallery Art into a document follow these steps:

1. Click on the Gallery Button on the Standard Toolbar or click on Tools->Gallery to activate the

Gallery window.

2. Once you click on the Gallery button, you will be presented with a host of gallery art work.

3. From the Gallery window click on a Gallery Category and from the Gallery Image right-click on an

image and from the popup menu that appears click on Insert->Copy.

4. The image get inserted into the document, with the selection handles, which may then be used to

resize the image.

5. Once you are done with insertion from the Gallery, click on the Gallery button once again to

remove the Gallery pane from the OpenOffice window.

26. Is it possible to insert an image from an external file and resize it? Give the process of doing so.

Ans. Yes it is possible to insert an image from an external file and resize it. To insert a picture or a

scanned image, follow these steps:

1. Click on Insert->Picture->From File which on turn opens up the Insert Picture dialog.

2. Select or type in the name of the image file and click on the Open button. This will insert the image

on the document.

3. The inserted image will have the selection handles, which may be used to resize the image. Simply

bring the mouse pointer on the selection handles, until it changes to a double arrow pointer, which

can then be used to resize the image.

IMPORTANT  QUESTIONS

Q1. What is a MS Word? State some features.Ans.  Microsoft  Word allows the users to type and save documents.
Some of its features are:1.     Fast: Typing in word processor is very fast.
2.     Editing: Any type of correction can be done easily.
3.     Permanent Storage: We can store data as long as we wish.
4.     Formatting: We can change any style of the text like (bold, italic, underline, fonts etc.)
5.     Graphics:  We can insert drawings in the document.
6.     OLE (Object Linking and Embedding): It provides the facility of linking the objects in a document.
7.     Spell Check: Word processors are capable of checking spelling.
8.     Mail Merge: This facility enables you to print a large number of letters with more or less same text.
9.       Q2. How can you format text?Ans. 1. Select the text to be formatted.2. Formatà Font
3. Dialog box will appear.4. Choose font, size, style, color, underline, superscript (x²) and subscript (H₂O) etc. whatever you required.4. Click OK.Note: You can also do formatting from formatting toolbar or shortcut menu.  Q3.  What is Text alignment?Ans.  The text layout within a paragraph with respect to document margins. It is of two types:
1.                     Horizontal Alignment: It refers to the text alignment with respect to left and right margins.
(i)             Left Alignment:  Here the text is aligned at left margin and ragged at right edge. This is the default alignment.
(ii)            Right Alignment: Here the text is aligned at right margin and ragged at left edge.
(iii)           Centered Alignment: Text is in center of left and right margins.
(iv)           Justified Alignment: The text is flushed at both left and right margins.
 2.     Vertical Alignment: The vertical alignment refers to the text alignment with respect to top and bottom margins.
    Q4. Explain header and footer?Ans. A header or footer is text such as a page number, the date or a company logo that is usually printed at the top or bottom of each page in a document. A header is printed in the top margin and a footer in bottom margin.Viewà Header and Footer
  Q5. What are the two ways to check spelling and grammar?Ans. Word uses wavy red underlines to show spelling errors and wavy green underlines to show grammatical errors.
 1. Right click on the word showing red underline or green underline and select correct option from the shortcut menu. 
2. Tools à  Spelling and Grammar options or by clicking at  button of standard toolbar
   Q6. List the steps to add bulleted or numbered list.Ans. 1. Click the bulleted list button  or numbered list  on formatting toolbar.
2. Type the first entry and press enter. This will create a new bullet or number on the next line.
  Q7. What are tables?Ans. A Table is an arrangement of text in the form of columns and rows. Q8. How to Insert a Table?Ans. 1. Place the insertion point where you want to insert the table.2. Table à Insert Table
3. Specify the Number of columns and rows you want to insert in Insert Table dialog box.4. Click on OK. An empty table will be inserted at the insertion point.  Q9. How to Insert Rows?Ans. 1. Place the cursor in the row you want to be adjacent to the new row.2. Select Table à Insert àRows Above or Rows Below.
                                                                ORSelect the entire row and right-click with the mouse; then choose Insert Rows from the shortcut menu.  Q10. How to Insert Columns?Ans. 1. Place the cursor in a cell you want to be adjacent to where the new column will be added.2. Select Table -> Insert -> Columns to the Left or Columns to the RightORSelect the column, right-click with the mouse, and select Insert Columns.  Q11. What is the use of Format Painter?Ans: If some formatting features used earlier in the document need to be applied to any other part of the document, format painter tool from standard toolbar is used. 
  Q12. What is Mail Merge?Ans. Mail Merge feature automatically merges a common text with a set of data coming from a database to produce unique letters. for eg invitation letters sent to guest.  Q13. What are the main components of the merging process?Ans. 1. The Main document contains the main body of your letter, field names and merge instructions.2. The Data source stores the information to be brought into the main document.3. The word processor uses a main document and a data file to produce a merged document.  Q14. Explain the process of mail merge?Ans. 1. Make the main document the active windows, where you want to write the letter.2. Choose Tools-> Mail Merge to open the Mail Merge Helper dialog box.3. Click on Create button, and choose the option Form Letters.4. Click on Active Window.5. Click on Get Data button and choose Open Data Source option.6. Select the name of your data source file. (ie the table)7. Click on Open.8. At last click on Edit Main Document.9 Mail merge toolbar with appears. Click at insert merge field button to display the field.10 If you want to view the resultant merged data, then click on View Merged Data button on Mail Merge toolbar. The resultant merged document will be displayed.  Q 15. What are advantages of Word processor over typewriters?Ans. Following are the advantages of a word processor over typewriter: 1. Efficiency 2. Documents can easily be sent electronically. 3. It is easier to make changes to your documents. 4. Spell checking/Grammar checking. 5. Insert images and art in documents.   Q 16. What is text area? What do you understand by work space?Ans. Right below the ruler, there is a large space called the text area. One can type the document data in this text area. The blinking vertical line is the cursor, which is used to mark the data insertion point.
. The main feature is what is known as The Ribbon and it dominates the upper part of the Word workspace. The Ribbon will continually change depending upon which menu is chosen or if certain objects are selected in the document

Choose the correct Answer

1. What type of device is computer keyboard?

a) Memory b) Output c) Storage d) Input

2.  The original ASCII code used…bits of each byte, reserving that last bit for error checking

a) 5         b) 6         c) 7        d ) 8

3. The word length of a computer is measured in

a) Bytes b) Millimeters c) Meters d) Bits

4. Which of the following keys are not present on keyboard?

a) Alphanumeric     b) Punctuation Keys     c) Special Keys d) Main keys

5. Which type of layout is used in keyboard?

a) QWERTY      b) AZERT      c) QZERTY     d) DVOARK

6. Which key is not present on Home row of keyboard?

a) G        b) L          c) V         d) A

7. The picture below shows

a) Incorrect finger position b) Correct Finger Position

8. The little finger on the left hand is used to press letter ………………….

a) C           b) M            c) A            d) S

9. What is the correct sitting position while typing?

a) Push your hips as far back as they can go in the chair.

b) Sit loose, like you would at the movie theater

c) Sit as close as you can to the computer, about one inch would be proper

d) None of the above

10. Thumbs are used to press

a) All the keys              b) Spacebar               c) Tab keys                d) None of the keys

           Assignment of Master Typing

Q1. What is touch typing?

Ans. Touch typing (also called touch type or touch keyboarding) is typing without using the sense of sight to find the keys. Specifically, a touch typist will know their location on the keyboard through muscle memory. ... Both two-handed touch typing and one-handed touch typing are possible.

Q2. What are various stages of touch typing technique?

Ans.

·        Touch typing improves typing speed and accuracy.

·        A touch typist never looks at the keyboard.

·        The fingers hit the right keys by force of habit.

·        The typist is entirely focused on the text being typed, reading the words and phrases as the fingers type the text reflexively.

·        Touch typing can be learned by performing special exercises.

·        Stage one of the process begins with learning the home row of the keyboard (the row beginning with the Caps Lock key).

·        Looking at the keyboard is strictly forbidden.

·        This is followed by learning the lower and upper rows, the numbers row, upper-case letters and special symbols.

·        Stage two involves memorizing frequently used syllables and typing words containing these syllables. Stage three involves typing actual text to perfect the skills acquired

Q3. What are the base positions of your fingers on keyboard?

Ans. The F, D, S, A, and J, K, L, ;  keys (on a QWERTY keyboard) represent the base position. Keyboards usually have small protrusions on the F and J keys. They help your fingers locate the base position without looking at the keyboard. Try to return your fingers to the base position after each keystroke.

Q4. Write some points to be focused when you are sitting in front of computer.

 Ans.

·        While at the computer, sit straight (see the picture above )

·        Always remember to keep your back straight. •

·        Keep your elbows bent at the right angle.

·        Face the screen with your head slightly tilted forward. •

·        There should be at least 50-80 cm of distance between your eyes and the screen.

·        In other words, your outstretched arm should barely touch the screen. •

·        The optimum height of the tabletop or under-desk keyboard drawer is 68 to 73 cm from the floor. •

·        The chair and table height should be chosen so as to expose the shoulder, arm, and wrist muscles to the least possible strain.

·        The wrists can touch the tabletop in front of the keyboard.

·        Never shift even a portion of your body weight to the wrists by resting on them.

Q5. Write two advice/suggestions for successful touch typing practice.

Ans

 Advice for successful touch typing practice

•         Do not rush at the early stages of learning. High speed makes sense only when the fingers can hit the right keys by force of habit. Take your time when typing to avoid mistakes. The speed will pick up as you progress.

•         You should establish and maintain a rhythm while typing. This means that keystrokes should come at equal intervals.

•         Hit keys only with the fingers for which they have been reserved.

•         Limit your hand and finger movement only to what is necessary to press a specific key. Keep your hands and fingers close to the base position. This improves typing speed and reduces stress on the hands.

•         Don’t look at the keys when you type. Just slide your fingers around until they find the home row marking.

•         Don’t hammer on the keys. Try using the minimum force possible.

•         To switch between upper/lower case always use the opposite hand.

Q6. Write a short note on keyboard

Ans.

A computer keyboard is an input device used to enter characters and functions into the computer system by pressing buttons, or keys. It is the primary device used to enter text. A keyboard typically contains keys for individual letters, numbers and special characters, as well as keys for specific functions. A keyboard is connected to a computer system using a cable or a wireless connection.

Q7 Explain Different color indications in Rapid typing tutor

In the text area, you can check your mistakes that occurred during the lesson.

The color indication is as follows:

 · Green letters denote right inputs.

 · Yellow letters stand for right inputs exceeding the acceptable timeframe.

 · Red letters denote wrong inputs within the acceptable timeframe.

· Orange letters indicate wrong inputs that also exceed the acceptable timeframe (it's the worst result).

 Q8. What is the significance of shift key and tab key of keyboard?

Ans .

The shift key is a modifier key on a keyboard, used to type capital letters and other alternate "upper" characters. There are typically two shift keys, on the left and right sides of the row below the home row.

The tab key Tab ↹ (abbreviation of tabulator key^[1] or tabular key^[2]) on a keyboard is used to advance the cursor to the next tab stop

Q9. How many function keys are there on keyboard?

Ans PC keyboards have 12 function keys, F1 through F12. Many Apple desktop computer keyboards with a number pad have 19 function keys, F1 through F19

Q10.  Write steps to insert a new lesson on rapid typing software.

Ans.

To add a new lesson, perform the following:

•         Choose the keyboard layout and level from the dropdown list on the Taskbar.

•         In the Navigation Tree, choose the course where you want to add the lesson.

•         Click the button on the Toolbar (or press Ctrl+N on your keyboard).

•         Fill out the fields in this dialog: specify the name of the lesson in Lesson Title, verify the course where the lesson should be added, select Lesson Type from the drop-down list and click OK.

•         A new lesson will be added to the selected course and will show up in the Navigation Tree

.