UNIT-III EMAIL & PRESENTATION
MCQ OF MS WORD(Click here to Download)
MCQ (
Microsoft Word)
1.
What is MS-Word?
a.
A Game
b.
An Operating System
c. Word
Processing Software
d.
Typing Tutor Software
2.
MS- Word Allows Creation of ________type of
Documents by defaults.
a. .doc
b.
.wpf
c.
.tst
d.
.dot
3.
Which of the following is the word processor in
MS-Office?
a.
Word Star
b.
Word pad
c. Word
d.
Word perfect
4.
For creating a document , you use________
command from file menu.
a.
Open
b.
New
c.
Close
d.
Save
5.
To save a document for the first time___________
option is used.
a.
Save As
b.
Save first
c.
Saveon
d.
Copy
6.
The default page size for word document is
a. Letter
b.
A4
c.
Legal
d.
All of these
7.
Which of the following options is used to
display information such as title, page number of the document?
a.
Insert Table
b.
Auto Correct
c.
Spelling and Grammar mistake
d.
Header and footer
8.
To move data from one part of the document
to another , following is used
a.
Cut and paste
b.
Copy and paste
c.
Cut and Delete
d.
Copy and undo
9.
Thesaurus tool in MS-Word is used for
a.
Spelling Suggestion
b.
Grammar option
c.
Synonyms and antonyms words
d.
All of the above
10.
What does Ctrl+= key effect?
a.
Superscript
b.
Subscript
c.
All Caps
d.
Shadow
Advanced Features of Microsoft Word
---------------------------->Objective
Type Questions<------------------------------- A. Choose the correct answer:
1. What is used as a marker
for Footnote or Endnote?
a) Note Reference Mark b) Note
Text mark c) Header d) Footer
Ans. a) Note Reference Mark
2. What is used to send a
common letter to multiple people?
a) Header b) Footer c) Endnote
d) Mail Merge
Ans. d) Mail Merge
3. Once the letter has been
created and merged with a recipient list it can be ____________.
a) Previewed b) Removed c) Both
a and b d) None of these
Ans. a) Previewed
4. To insert Endnote/Footnote
the ___________ Tab is used.
a) Home b) References c) View
d) Insert
Ans.d)vInsert
5. A Separator line is used to separate:
a) Note text from a document b)
Header from a Footer
c) Letter from recipients d)
None of these
Ans. a) Note text from a document
6. Name the printing option that presents you with the
print dialog where you can configure different options before printing.
a) Print b) Quick Print c)
Print Preview d) None of these
Ans. a) Print
7. Name the actual text that
corresponds to the Note Reference Mark.
a) Page Number b) Note Text c)
Header d) Footer
Ans. b) Note Text
8. To add a Section Break,
you need to click on the Breaks button found on which Tab?
a) Home b) Insert c) Page
Layout d) References
Ans. c) Page Layout
9. The Date & Time
option of the Insert Tab is present in which group?
a) Pages b) Tables c) Symbols
d) Text
Ans. d) Text
10. What is the text repeated at the bottom of every page
called?
a) Footers b) Headers c)
Footnote d) Endnote
Ans. a) Footers
B. Fill in the blanks:
1. Footnote is used to provide additional information,
comments or references at the end of a document.
2. To send the same letter to multiple recipients Mail
Merge is used.
3. The Mailings Tab is used for Mail Merge.
4. You can remove a header by clicking on the Remove
Header option present on the drop-down list of the Header button.
5. To exit from the Header and Footer section Close
Header and Footer button is clicked.
6. The Note Text is the actual text that corresponds to
the Note Reference Mark.
7. The Breaks button of the Page Setup group is present
on the Page Layout tab.
8. The Footnote group is found on the References Tab.
9. The option to print is present on the Office button.
10. The Quick Print option allows you to use the default
settings that will print the document directly.
C. State whether True or
False:
1. The header and footer
section is present on the left and right margin of a document.
2. The Header & Footer
group is present on the Ribbon of the Home tab.
3. The Footer button presents you with a list of built-In
footer templates to be selected.
4. It is not possible to
insert page number as header in a document.
5. Endnote appears at the
bottom of every page.
6. Any content in the header or footer area will appear
and print on every page.
7. There are a number of built-In header templates but
none for footer.
8. Once a header is inserted
into a document, it is not possible to remove it.
9. Footnote and Endnote are used to provide additional
information, comment or references for text within a document.
10. The Note Reference Mark, which is a number, character
or combination of characters’ acts as a marker to the text within the document.
----------------------------->Subjective
Type Questions<----------------------------
Answer the following
questions:
1. What is a Header?
Ans.
Header is a text which gets repeated at the top of every
page of a document.
2. What is a Footer?
Ans. Footer is a
text which gets repeated at the bottom of every page of a document.
3. State one difference between Footnote and Endnote.
Ans. The difference
between Footnote and Endnote is that Footnote appears at the bottom of the page
whereas Endnote appears at the end of a document.
4. To insert page number on every page which button needs
to be clicked on the Insert Tab?
Ans.
The ‘Page Number’ button on the ‘Insert Tab’
should be clicked.
5. What is Mail Merge?
Ans.
Mail merge is a feature in Word that allows documents to be
created which combines repetitive text elements with data drawn from an
external data document.
6. State the steps involved in inserting a Header in a
document.
Ans.
To insert a header, the following
steps are involved:
1. Locate for Header & Footer group on the Insert Tab ribbon and click on Header button.
2. This will present you with a drop-down list containing Built-In header
templates.
3. You may scroll down and click on either of the built-in header.
7. What is a footnote how do you insert a footnote
in a document?
Ans.
Footnote is used to provide additional
information, comment or references for text within a document at the bottom of
a page.
To insert a footnote, the following steps are
involved:
Step 1: Bring the cursor (Insertion Point) to a
position where you want to insert a footnote or an endnote. Step 2: From the
Footnotes group of the References Tab click on Insert Footnote button to insert
a footnote or endnote.
Step 3: A number (by default) or symbol (which is
actually the Note Reference Mark) will get inserted where the cursor was and
the cursor is brought down to the end of the page (for footnotes) or to the end
of the document (for endnotes), where you may insert the Note Text.
Step 4: Enter the Note Text after the number or symbol,
i.e. after the Note Reference Mark.
8. Is it possible to insert current date/time as header
or footer in a document? If so how do you insert?
Ans.
Yes, it is possible to insert current date/time
as header or footer in a document.
To insert current date/time the following steps
are involved: 1. Click on the Header button of the Header &
Footer Section of the Insert
Tab.
2. From the drop-down list that appears on clicking select Edit header present at the
bottom of the drop-down list.
3. The header section of the document gets activated.
4. From the Insert Tab, in the Text group, select Date & Time.
5. The Date and Time dialog opens. Choose a format in the Available formats window.
6. Select the Update automatically checkbox and click on the OK button. The Update automatically
checkbox ensures that the date and time will
automatically update and the current date and time will show whenever you open
the document.
9. State the method of removing a footer from a document.
Ans.
To remove a footer, the following
steps are involved:
Step 1: Click on the Footer button found
on the Header & Footer section of the Insert Tab.
Step 2: From the drop-down menu that appears
select Remove Footer.
10. What is the relevance of Address list in Mail Merge?
Ans.
The Address list in Mail Merge is used to assign
the data-source of name and addresses which needs to be merged to a document.
11. Is it possible to add different header/footers for
different chapters? If so, state the steps involved in it.
Ans. It is possible
to add different headers/footers for different chapters in a document. The
steps involved are:
1. Bring the cursor to the page
from where you want to have different header/footer.
2. Click on Page Layout Tab and click on the Breaks button of the Page Setup group.
3. From the drop-down list that appears select Next Page of the Section Break group. A new
page gets added with a different section.
4. Now once again go
to the header/footer section of the page by clicking on the Header/Footer button of the Header & Footer group and from the
contextual menu that appears, click on Link to Previous button of the Navigation group, to remove
the link with header/footer of the previous section.
Assignment on E-mail Messaging for Class IX
Q1. What is e-mail ?
Ans: Electronic mail (E-mail)
is an electronic message transmitted over internet/ computer network from one
user to another.
Q2. List various features of
e-mail.
Ans: The key features of e-mail
are as follows:
- E-mail can be sent to one person or more than one person at the same time.
- The recipient of e-mail can open the e-mail at his/her convenience.
- Since messages are transmitted electronically over internet, it is a faster way to communicate with the people. Persons could be located in the sameoffice, home, building, or anywhere in the world.
- E-mail messages can be sent or received at any time and are typically sent over a network (office network or more likely internet).
- If so desired, a copy of the e-mail message that the sender has sent can be saved in the sender’s computer e-mail account for later reference.
- In addition to sending messages, e-mail is an ideal method for sending documents as attachments.
Q3. Describe the term e-mail
address.
Ans. The e-mail address
contains all the information required to send or receive a message from
anywhere in the world. An e-mail address consists of two parts separated by @
symbol – the first part is the user_name and the second part is host computer
name. The e-mail address might look like:
Ram962@gmail.com
Q4. How much kind of e-mail
services available in world?
Ans: 1. Application based
e-mail Services
2. Web based e-mail Services
Q5. Give example of some web
based e-mail services.
Ans: Gmail.com, outlook.com,
rediffmail.com
Q6. Give example of
Application based e-mail services.
Ans: Microsoft Outlook, Mozilla
Thunderbird, Opera
Q7. Differentiate between cc
and bcc option.
Ans:
Cc:
E-mail addresses of other
people, who have been sent a copy of the email. The recipients of the email can
see all of the e-mail addressed to which the copies have been sent. The full
form of CC is “Carbon Copy”.
Bcc:
E-mail
addresses of other people, who have been sent blind carbon copies of the email.
The recipients of the email (in To and Cc) do not know that the same email has
been sent to other e-mail address in Bcc.
Q8.
Give tips for writing an effective email message.
Ans:
- Keep the message short, simple, and straightforward. Assume that the reader will not have the patience to go through a long message. Get to the point immediately.
- Do not use short forms or SMS language (plz cud v meet dis Monday) in email messages. Also, do not use all CAPS — in an e-mail, using all capitals is equivalent to shouting at someone!
- For addressing the recipient, use the same formats as suggested in the sections on formal and informal letters. Dear Sir/Madam is acceptable in formal e-mails to people whose names are unknown. In informal emails, it is always better to use the first name of the person in your greeting.
- Make sure you can be clearly identified by the reader. If you think the reader may not be able to identify you by your email address (for example, if you have an e-mail such as ms2012@gmail.com) make sure that you provide your full name (and even your location) at the bottom of the e-mail.
- Proofread! Remember that once you press the ―Send‖ button, the e-mail’s out of your hands! So before you go for this button, make sure that you have read your mail very carefully and have corrected any errors in it.
- Distinguish between formal and informal situations. Between friends, it is okay to take a few liberties such as using ―emoticons‖ or smileys such as or . But in a formal mail, you have to stick to the rules as we defined in the section on formal letters.
- Politeness counts! Using ―please‖, ―thank you‖, and polite expressions such as ―May I please request you…‖ is always helpful.
- Be careful while using ―cc‖. Add cc recipients only when you want your main recipient to know that others will also get a copy of the mail. If you want to send the same message to more than one person, it is best to put all the e-mail addresses in the ―To:‖ line rather than in the ―cc‖ line.
- To end, you can use any of the following
- - Best regards
- - Regards,
- - Best wishes,
- ―Yours sincerely‖ or
- ―Yours faithfully‖ is not so common in e-mails, though accepted in letters.
Powerpoint Assignment for Class IX
Q1. What is GUI?
Ans: GUI stands for Graphical
User Interface.
Q2. What is a Presentation
Software?
Ans: A digital presentation is
a useful method to show or explain a concept to an audience. A presentation
program (also called a presentation graphics program) is actually a computer
software package used to display information; normally in the form of a slide
show.
Q3. Give examples of
Presentations software?
Ans: MS Powerpoint, Open
Office-Impress
Q4. What are advantages of
Presentation software?
Ans:Following are the
advantages of presentation software-
Creating slides to display information. Slides may contain text, pictures,
shapes, sound and video. A collection of slides is called a presentation.
Present the information in an attractive manner.
Show the presentation using a
computer, or display it using a data projector or take paper printouts.
Q5. What is a Slide?
Ans: Slides are just like pages
in a presentation which may contain various kind of contents like text, images,
chart , sound, audio and video.
Q6. What is shortcut key to
add a new slide?
Ans: Ctrl+M
Q7. …………………………… group
enables a quick selection from in-built shapes.
Ans: Drawing group
Q8…………………… is a tool that
copes format from a selected position and applies it to another.
Ans: Format Painter
Q9. ………………… is an
intermediary location where cut and copied objects are placed for temporarily.
Ans: Clipboard.
Q10. Give the name of different
view options given in the diagram.
Q11. ……………..is an extension
of presentation file in MS Powerpoint and ……………………. in Impress software.
Ans: .pptx and .odp
Q12. What is slide layout?
Ans: Slide layout is structure
of a slide. Slide layouts contain formatting, positioning, and placeholders for
all of the content that appears on a slide.
Q13. What do you mean by
Placeholders?
Ans: Placeholders are the
containers in layouts that hold contents such as text, tables, charts, SmartArt
graphics, movies, sounds, pictures, and clip art.
Q14. What are different
views available in Powerpoint?
Ans: Different views available
in MS Powerpoint are:
1. Slide Show View
2. Normal View
3. Slide Sorter View
4. Reading View
5. Notes Page View
Q15. Which function key is
used to show the slide on full screen?
Ans: F5
Q16. How Slide sorter view
different than Slide show view?
Ans: In Slide sorter view all
the slides will appear in their miniature form while in slide show view one
slide at a time can be viewed at full screen.
Q17. Write steps to change
the color and font of the text in slide.
Ans: Following steps are
required to make the desirable changes:
1. Select the text, whose font
and colour has to be changed.
2. Use the Font name and font
Colour option to select the colour.
3. Change a) Colour b) font and
c) Size of the fonts.
4. Save your presentation.
Q18. Differentiate between
Moving and Re-sizing an Image.
Ans: When we do moving of an
image cursor turn into four headed arrow while during resizing arrow turn into
two headed arrow.
Moving means placement of image
from one location to another while resizing means changes in the dimension of
an image.
Q19. Shapes can be inserted
from ………………………………… group under …………………….. tab.
Ans: Illustration Group and
Insert Tab
Q20. What are different
options available to change background of a slide?
And: Solid Fill, Gradient Fill,
Picture Fill and Pattern Fill
Q21. What are the advantages
of Slide Sorter View?
Ans: This view is helpful when
you want to:
Make global changes to several
slides at one time.
Rearranging or deleting slides.
Move, copy, or delete a lot of
slides
Q22. What are handouts?
Ans:
Multiple slides can be printed on one page which is known as handout.
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